START WITH YOUR TEAM
Headcount alone is a poor guide to meeting space. The usual rule of thumb is one meeting room for every 10 to 20 people, but even a small team can have several private calls going at once.
Some meetings can be planned ahead. Others need somewhere private straight away. A phone booth works well for individual calls, but if several people regularly need a private space at short notice, a room of your own may still be worth having.
For informal catch-ups, a small table on lockable castors and stackable chairs give you a spot that’s easy to clear when you need more floor space. Position it away from desks where people need to concentrate.
MATCH THE MEETING TO THE ROOM
An interview, a client pitch and a team workshop each need a slightly different setting. Access to bookable rooms lets you choose the layout and equipment for the occasion, from a screen for presenting work to a whiteboard for developing ideas or video-call facilities for bringing others into the discussion.
For client meetings, it also gives you somewhere to welcome guests and present your work without interrupting colleagues at their desks. Your own office can stay arranged around everyday work, with these facilities close by when you need them.
LOOK BEYOND YOUR OWN OFFICE
Before choosing an office, explore the meeting rooms in the wider building. They could give you somewhere to welcome clients and present your work while colleagues carry on at their desks.
At Workspace, you can book meeting rooms by the hour across London. Look at other Workspace buildings nearby too. In areas where several of our buildings are close together, another room may be a short walk away - useful when your usual one is booked or you need a different layout.
For client meetings, you can also choose somewhere closer to their office or the station they’re arriving at.
What should you look for in a bookable meeting room?
Alongside the room itself, consider the facilities and support around it:
- The equipment you’ll actually use. Screens, whiteboards and video-call facilities can make a room useful for different tasks. Check the individual room’s equipment and how your laptop connects, particularly if you’re presenting or including people on a call.
- Straightforward booking. Being able to see availability, facilities and prices in one place makes planning easier. Workspace’s meeting rooms can be booked online by the hour, so you can choose a room and duration to suit the session.
- Location and accessibility. A room in your building makes it easy to step away from your desk for a meeting. For visitors, good transport links and clear arrival information matter too. With Workspace meeting rooms across London, you can also choose a location closer to your client’s office or arrival station.
- A room that makes a good impression. Natural light, comfortable seats and a bit of character make a difference. Look for somewhere you'd happily bring a client or spend a few hours with your team.
- Somewhere to go afterwards. A café or breakout area is handy for refreshments, or for carrying on the conversation.
- Someone to turn to for help. Our on-site Workspace team is there if you need a hand during your meeting.
find a setup that can grow with you
As the business grows you'll use meeting rooms differently, and demand can swing from one month to the next anyway.
You might need a room every afternoon during a round of interviews, then much less often once you’ve hired. Bookable rooms cover those busier spells, while your own office stays built around the way your team works day to day.
Find the right room for your next meeting. Explore our meeting rooms across London here.