Workspace Group PLC with ICO registration number Z6141866 and its wholly owned subsidiary companies (together “Workspace”, “we”, “us” or “our”) are registered as data controllers with the UK Information Commissioner’s Office.
See here for details of “Which Workspace Group companies are Data Controllers?”
Your privacy is important to us and we are committed to safeguarding your information and being transparent about how we use your information to improve our services for the benefit of all our customers, employees, visitors to our premises and website and mobile application users.
Workspace offers a range of products and services for customers who rent space from us and customers who use Meeting Rooms booking services (together “Services”). We also provide links on our website and mobile application to other third-party service provider sites whose services are either integral to the Services, for example, broadband and telephony from Excell Group or, where not integral, are identified as Workspace preferred third-party suppliers. If you follow a link to any of those third-party websites, please note that they have their own privacy policies and that we do not accept any responsibility or liability for their policies or processing of your personal information. Please check these policies before you submit any personal information to such third-party websites.
1. How we collect and use your personal information
The nature of our business means that we do require some personal details from our customers, prospective customers, employees, visitors, suppliers and website users. The type of data we collect depends on whether you are a prospective customer, a customer, a supplier, a visitor or an employee and can include name, address, contact number, email address or bank details.
To help us better understand all our customers, and to tailor our range of product and services to meet the needs of individual customers, we will use the personal information you share with us, or which we collect, for example, what you searched for on the website, your search device or general location.
2. How we share and protect your personal information
We are committed to protecting the confidentiality of your personal information and to complying with all data protection laws. Whether you supply your personal information online, by mobile application, by email or in a letter, by phone or text, we will never use or share it without a lawful reason to do so. We will never sell your personal information.
We take all reasonable steps to keep your personal information secure and require any third parties that handle or process your personal information for us to do the same. Access to your personal information is restricted to prevent unauthorised access, modification or misuse and is only permitted among our employees and agents on a need-to-know basis.
See “How does Workspace protect my personal information and keep it safe?” for full details.
3. Your privacy rights and how to contact us
What other activities are covered by Workspace Privacy Notices?