By engaging with occupiers, Workspace has significantly improved recycling rates across its network of business centres.

Alongside improvements to facilities, recycling roadshows have proven to be a great way of getting people’s attention. Workspace’s business centres have typically seen a 10% increase in recycling after roadshows.

 

Situation

Workspace owns and manages a network of 66 business centres in London, home to 4,000 companies. Workspace aims to reduce the environmental impact of both its own activities and those of its occupiers, through its ‘Doing the Right Thing’ strategy.

Workspace’s long-running occupier engagement programme on recycling is a team effort driven by Support Services engaging employees, from Facilities Management to cleaning operatives. The team recognised the opportunity for increased recycling to both keep service charge costs down for occupiers and reduce environmental impacts.

Actions

Workspace engaged with waste contractor Bywaters to identify opportunities to increase recycling. Firstly, Bywaters carried out a waste audit at multiple sites, looking at waste streams and quantities. Facilities teams provided input on issues and opportunities at a site level.

As a result, waste streams were simplified to:

  1. Dry mixed recycling.
  2. General waste.
  3. Food waste in 80% of cafés.

Workspace's Support Services team developed:

  • Materials and tools to support facilities teams and occupiers, including signage and guides.
  • Multi-lingual booklets for cleaning staff.

Workspace and Bywaters engaged with facilities teams through meetings, emails and monthly updates, and provided them with:

  • Clear and consistent signage for use in offices, kitchens, cafés, common parts and back-of-house areas.
  • Free flatpack cardboard recycling bins for dry mixed recycling for occupiers.
  • Recyclopedia recycling guide to share with occupiers.
  • Recycling Roadshow ‘Recipe Card’ (See below), with ‘ingredients’ and ‘method’ on how to run the event, including a simple step by step guide and support.
  • Monthly waste data reports, providing portfolio-wide and site by site performance.

In all centres, facilities teams:

  • Worked with Bywaters to improve back-of-house recycling areas.
  • Removed any pre-existing signage and replaced it with the new signage.
  • Provided occupiers with Recyclopedia guides and flatpack cardboard recycling bins.
  • Asked occupiers to provide information to their cleaning partners to avoid recyclables going in general waste.
  • Encouraged occupiers to reduce waste bins in their spaces to one central waste bin. Research shows that preventing employees from having individual waste bins reduces general waste.

On an ongoing basis, facilities teams and Centre Managers continue to:

  • Carry out daily checks of waste areas and regularly review (at least quarterly) whether bins are being used to full capacity and whether the collection frequency is adequate.
  • Monitor waste data each month, sharing this with occupiers.
  • Engage with occupiers on recycling through newsletters, keeping them informed of performance and what they can do, as well as encouraging them to use data in their own sustainability communications.

12 centres held recycling roadshows in reception areas in 2017/18, giving occupiers the chance to:

  • Talk with centre teams and Bywaters about recycling.
  • ‘Visit’ the Bywaters recycling centre through the use of virtual reality headsets.
  • Play the waste sorting game, competing to see who could put waste into the correct bins most quickly.
  • Use cycle power to blend their own smoothie.

Recycling Roadshow Recipe Booklet 

Looking forward

Initiatives to gain insights for future activities included:

  • Recycling surveys completed by 135 occupiers.
  • Sustainability surveys completed by 15 cafés.
  • 14 waste audits conducted.

Targets for 2019 include:

  • Increase recycling to 70% and maintain 100% diversion from landfill.
  • Engage with Bywaters to measure 100% of waste by weight, rather than volume or estimated.
  • Engage with café and catering partners on sustainability.
  • Engage with occupiers on sustainability through events, workshops, newsletters, posters and social media.

Building on the success of the occupier engagement on recycling, Workspace is also exploring additional opportunities. In 2018, all Facilities Managers and Centre Managers took part in head office training sessions, where they discussed ideas for events, competitions and initiatives to encourage people to cycle to work, save energy and reduce, re-use and recycle waste. Workspace has developed posters around these messages and, informed by feedback from the training sessions, is developing a resource library of ‘Recipe Cards’ to make it easier for centre staff to organise events.

Financials

  • £2,680 investment in recycling posters and waste stream branding, along with investment in new bins and signage, funded as part of waste services.
  • £28,000 estimated annual savings for occupiers, with 7% lower costs for dry mixed recycling than general waste.
  • Tiered financial incentives for Bywaters for monthly recycling performance, with penalties below 60% recycling.
  • £600 average costs per roadshow, funded through each centre’s events budget.

Benefits

2017/18 results:

  • Zero waste direct to landfill.
  • 66% recycling, up from 61% the year before.
  • 2,066 tonnes recycled.
  • Contributing to Workspace’s Doing the Right Thing strategy and aim to reduce the environmental impacts of its properties and their related supply chains.
  • Engaging with occupiers and supporting their sustainability goals.